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A/P & A/R Clerk

Great growth opportunity for a young accountant who is looking to grow and learn. Career advancement will only be limited by the candidate’s work ethic and ability to learn. The position requires the ability to manage all accounts receivable processing and also handle all accounts payable processing. Working directly with the Sr. Accountant Accounting Clerk will be responsible for generating cash flow (receivables) and managing expenses (payables). The ideal candidate is an individual who thrives in a fast-paced environment, is able to adapt to change, and is a self-starter.

Position Duties

Accounts Payable Role:

  • Review and verify invoices received from vendors
  • Enter invoices into accounting system
  • Prepare weekly accounts payable aging and prepare checks
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files and respond to vendor inquiries
  • Assist in monthly closings as needed
  • Submit recommendations for improving accounting processes, procedures and controls

Accounts Receivable Role:

  • Obtain billable hours and expenses from services group for billing to customers
  • Prepare invoices for recurring services, software license and software subscription revenue
  • Send invoices to customers and track payments
  • Receive funds and apply to funds to outstanding accounts
  • Communicate with customers on outstanding amounts to collect cash
  • Research billing and payment discrepancies
  • Record keeping by organizing, filing, photocopying, printing documents
  • Assist with bank account reconciliations and other reporting functions
  • Submit recommendations for improving accounting processes, procedures and controls

Qualifications / Requirements

  • Bachelor's Degree preferred
  • Proven experience handling payables and receivables
  • 3-5 years in accounting position (Required)
    • Thorough knowledge of basic accounting procedures
    • Proficiency reviewing account aging and performing account analysis
  • Mandatory: Microsoft Office Proficiency – must be fluent with Excel, Word
  • Mandatory: QuickBooks Proficiency – fluent with creating invoices and journal entries in QuickBooks (NetSuite familiarity a huge plus)
  • Desired: Must live within 20 miles of Gessner / Beltway 8 area (i.e., Woodlake area)
  • Great attitude, with excellent interpersonal and communication skills
  • Organized with good time management skills


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